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Survey Maine
Coordinating School Health Program Needs Assessment
The Maine Department of Education
Adapted from Academy for Educational Development Surveys
 CSHP Logo
Home Documentation Resources School Health Coordinator Tool Needs Assessments
 
CSHP Site
Basic Skills
The CSHP website requires basic web browsing skills.

· Using a Web Browser
Internet Explorer and Netscape Communicator have been tested and both work well for viewing all content on the CSHP website. Both browsers perform the same function and the choice of which to use is a personal preference to the end user. The browser you use determines how the CSHP website will look and work. For example, the print button in Internet Explorer may print the document immediately but the print button in Netscape Communicator may open a print dialogue box - both however allow you to print. It is recommended that you use the latest browser version of your preferred choice. Features in both browsers have been improved as newer versions have been introduced allowing more security and ease of use.

Both Windows and Macintosh computers have been tested and work with the website.

How This Site Works
 
Navigation Menu

The website has a horizontal navigation menu at the top of every screen. Click any tab in the menu to move to the selected location in the CSHP website.

The navigation menu sometimes has a smaller bar beneath it with bulleted features. Clicking on a bulleted feature will take you to the indicated location.

Click on each tab in the Navigation Menu Bar to view the following:

Home -the website's public home page

Documentation -the website's documentation area

Resources -the website's project resources area

Assessment Tool -the Login Page for participants: an area for the CSHP Participants to enter the login and password provided to gain access to the assessment.

Admin Batch Tool -the School Health Coordinator's Login Page: an area for the School Health Coordinator to enter a login and password to gain access to the Admin Batch Tool


Pop-Up Window

The pop-up window is a separate, smaller window in the foreground of your work containing useful information. The Web Assessment Tool utilizes pop-ups throughout the website, which are initiated with a single click on well-placed links. This allows the viewer to gain access to the information without losing their working website location.

The pop-up window can be closed by clicking the "X" in the top right corner or by clicking the "CLOSE" link at the bottom of the pop-up.

CSHP Form Design

The Tools use Online Forms to collect data.

The forms have these fields:

  1. Text boxes, which allow narratives

  2. Text option lists, which force the selection of text from an options list

  3. Radio buttons, which force the selection of one item from a list

  4. Check boxes, which allow the selection of one or more items from a list

The designated person will do the following with the online forms:

  1. Enter new data

  2. View previously entered data

  3. Save and/or print forms (with or without data)

Printing

Printing pages from the website works just like printing any other page, and varies according to the browser being used. It is recommended to set your margins at ½" instead of the standard browser default of ¾". This can be changed in the browser's page setup area.
 
The Resource Area
The Resource Area contains:
  • Links to project-related articles
  • Links to project-related websites
About the CSHP Assessment Tool
The CSHP Assessment Tool:
  • Is password protected
  • Includes a standard navigation menu and a lower sub-menu bar
  • Is used for answering assessment questions
Assessment Navigation
After logging in to the CSHP Assessment Tool:
  • The participant will view several screens of questions. To advance to the each next screen the particpant must click continue after completing the questions on the current page.
  • The participant should NOT use the browser's back button to review or change questions - once the page is submitted the answers are final.
Time Allotment
  • The survey may take up to 1 hour to complete.
  • Please allow 1 hour of uninterrupted time for completion.
  • The survey will be available for 5 hours from the start time.
  • Following any interruption during those 5 hours, login again and return to the beginning of the module containing unanswered questions.
Anonymity
  • Since participants are not asked to put their name on the survey, the responses are anonymous and confidential.
  • Please complete the entire survey.
  • All answers are very important.
Definition of Components Coordinated School Health Program: A Coordinated School Health Program (CSHP) is an effective system designed to connect health with education. This coordinated approach to school health improves students’ health and their capacity to learn through the support of families, communities, and schools working together.

Health Education: Comprehensive School Health Education (CSHE) includes curriculum, instruction and assessment that is sequential K through high school and meets the Maine Health Education Standards outlined in the Maine Learning Results. CSHE includes physical, mental, emotional, and social aspects of health, and provides knowledge and skills that enhance and promote lifelong healthy behaviors. CSHE includes 10 mandated content areas: community health, consumer health, environmental health, family life education, growth and development, personal health including mental and emotional health, nutritional health, prevention and control of disease and disorders, safety and accident prevention, and substance uses and abuse prevention. CSHE motivates and enables students to maintain and improve their health, prevent disease, and reduce health-related risk behaviors. Health education is a core academic subject requiring appropriate resources and support.

Physical Education/Physical Activity: Physical education provides students with the knowledge and skills necessary to perform a variety of physical activities, maintain physical fitness, and to value as well as enjoy physical activity as an ongoing part of a healthy lifestyle. A comprehensive physical education program includes moderate to vigorous physical activity on a daily basis. In addition to a comprehensive physical education program, opportunities for students to be physically active are available for voluntary participation during the school day, as well as before and after school. A supportive environment contributing to a healthy, physically active lifestyle involves collaboration between school and community organizations, successful partnerships with families, and school staff modeling a healthy, physically active lifestyle.

School Counseling, Physical Health, and Behavior Health Services: This component combines school counseling and guidance services, physical health services and behavioral health services. Services can be provided on a school site by either school staff or community providers or can be provided by linking with community health organizations.

  • School counseling services assist students with their academic, career, and personal/social development so that they can achieve school success. Grade K-12 school counseling services help students meet these needs by providing a preventive, developmental guidance curriculum for all students; short-term individual and small group counseling in response to students’ difficulties with typical developmental issues; consultation with teachers, immediate family members and other caregivers, and other helping professionals regarding appropriate and consistent interventions for students; and by assessing school climate and school-based issues that require systemic responses.
  • Behavioral health services encompass prevention, treatment and crisis intervention. Services include intensive support groups and individual counseling, family counseling and referrals. These services are offered in response to a broad range of needs including, but not limited to, mental health, mental disorders and their implications, mental retardation, developmental disabilities and substance abuse and dependence.
  • Physical health services in schools include school nursing and school physician services and school-based health centers. School nurses provide direct nursing care and supervise and/or coordinate health services and health-related activities within a school district. School physicians advise the school administrative unit on school health issues, policies and practices. School-based health centers provide on-site preventive care, management of chronic illness in collaboration with the student’s primary care provider, diagnosis and treatment of simple acute injuries and illnesses, and initial emergency treatment of injuries and illnesses with appropriate subsequent referral. School-based health centers may also be the site of behavioral health service provision. Other health specialists such as athletic trainers and occupational, physical and recreational therapists and speech language pathologists may provide services to students at the school in coordination with other school health staff.

Nutrition Services: Nutrition and Food Services include school food services and other available foods and snacks offered at school. Nutritionally balanced meals and snacks based on the Dietary Guidelines for Americans should be provided at school. All students should have affordable access to varied and nutritious foods. Adequate time to eat should be a priority, because it promotes the establishment of healthy food practices. Students who are hungry or who do not get a balanced diet will be less attentive in the classroom. A healthy diet for students and staff can help reduce the occurrence of chronic diseases and promote good health and well-being.

School Climate: School climate is the synthesis of policies, procedures, activities, programs, and facilities, both formal and informal, within a school infrastructure, resulting in overall attitudes and behaviors noticeable by all people in the school – staff, students, parents, and visitors. The creation of a school climate that is warm, welcoming, encouraging, and supportive of students, parents, and staff alike trying their best requires constant attention. Those in positions to affect policy and procedure and leadership will support behavior and activities of staff to best meet the needs of the students and the community.

Physical Environment: A physically healthy school environment addresses the physical and aesthetic surroundings of the school including the building, outdoor areas and transportation. Air and water quality, building structure, physical design, temperature, noise, maintenance, sanitation and lighting are included.

Health Promotion/Wellness: School-site health promotion/wellness programs encourage and support staff in pursuing healthful behaviors and lifestyles. This component may include planned activities for staff that promote wellness, health assessments, health education, health-related fitness activities, and employee assistance programs. It is expected that a staff person’s personal commitment to a healthy lifestyle will be transferred to interest in their students’ health and to becoming a positive role model. A strong health promotion/wellness program will lead to a healthy school environment that overlaps all components of a CSHP and is inclusive of the community.

Youth, Parent, Family &Community Involvement: By the term involvement, we mean a partnership between school personnel and:

  • the youth who attend our schools,
  • the parents who are their primary educators and advocates,
  • the broader families who nurture them, and
  • the leaders of the communities in which they grow up
in designing, developing and monitoring coordinated school health programs.
Question Types
There are three types of questions in the survey: characteristic, policy, and CSHP components.
  • Characteristic: The characteristic questions, which cover much of the survey, ask you to respond twice to each question. The first response indicates how important each program aspect is to you. The second response indicates the extent to which each program aspect exists in your school. Please provide both responses to each of these types of questions. Complete this section by indicating on the left the extent to which each characteristic exists and, on the right, your estimation of how important this characteristic should be to your school district.
  • Components: The components questions consist of a chart listing major child and adolescent health problems on the left and school health program components across the top. Check the boxes of all the health program components in your district that are routinely involved in either preventing each of these health problems or addressing them if and when they occur. Check "NA" in the boxes of any health program that does not exist in your school district.
  • Policy: Check the appropriate box (yes, no, I don’t know) regarding your school policy for each topic.
Symbol Definitions
The following are symbols you will see throughout the survey, indicating different types of mandatory questions: * = consistent with CDC School Health Index
« = Tobacco Use Prevention
# = Maine Learning Results
About the CSHP Batch Adminstration Tool
The CSHP Batch Administration Tool:
  • Is password protected
  • Includes a standard navigation menu and a lower sub-menu bar
  • Is used to create assessments and view/print assessment data
CSHP Administration Tool access for the School Health Coordinator
Each School Health Coordinator has one login account permitting access to the Batch Administration Tool web pages. Access means the School Health Coordinator has the ability to read the documents, create assessments, and view assessment data. This login is given to the School Health Coordinator, who at their discretion, can delegate responsibility for assessment / reporting tasks.

Administrator Login
  • FIRST TIME USERS: Please review the Participation Survey Help documentation. There are many definitions and explanations that will make admistration easier for you.
  • Call USA EdNet customer support at 207-985-8802 to setup your administrative password.
  • To enter the administration area:
    1. Type your administrative login
    2. Type corresponding password
    3. Click Enter Batch Tools

Create Batch
  1. Click on Create Batch button (this should open up new screen)View Example
  2. Choose your District ID from the drop-down menu
  3. <tab>
  4. Enter a name for this batch (i.e. staff 2003) to allow easier retrieval at a later date.
  5. <tab>
  6. Type the number of survey participants in each of the corresponding categories, Teacher / Staff, Administrator, Student, Parent, in the appropriate box. (The Maximum # of Entries box will prefill with the total)
  7. Choose the areas you would like surveyed by this group by checking the box to the right of each survey module title. (You must choose at least one module)View Example
  8. Click on the Begin Question Selection button
Question Selection
  1. Select the non-mandatory questions you would like included in your batch by checking the appropriate box. (The mandatory questions are automatically included in your assessments.)
  2. Click on the Continue Question Selection button
  3. Repeat steps 1 & 2 through all the pages necessary to complete selecting questions for your survey. When question selection is complete, the next screen will read "Batch Number xxxxx has been successfully created – Download your login file"
  4. Record your Batch Number for later use
  5. Click on the link to download your login files
Download Batch Information
The batch file is in .csv (comma separated value) format. A complete list, including directions, can be downloaded to your computer immediately after generation or at a later time from the batch statistics area. To download the login files (with directions):
  1. Click on link to download login files View Example
  2. Click "save this file to disk"
  3. Save file with name of your choice to the location of your choice
  4. Open file using a text editor(i.e. wordpad or textpad)
  5. Edit as necessary then Print
  6. Distribute passwords to survey participants

Batch Statistics
  1. Login to Enter the Batch Tools Area (same as http://www.surveymaine.com/cdchelp/admin/login/index.htm)
  2. Click View Batches to view Current Batch Statistics View Example
    1. Batch #: The batch number, which was automatically assigned to the batch as it was created. This can always be used to identify the batch
    2. Name: The name assigned to the batch as it was created
    3. District ID: The identity number assigned to the school district for which the batch was created
    4. Create Date: The date the batch was created
    5. Max Entries: The maximum number of entries for the batch (total number of administrators, teacher/staff, students, parents assigned to the batch)
    6. # of Entries: The number of completed surveys
    7. Users Remaining: The number of uncompleted surveys displayed by role
    8. Date of Last Entry: The date that the most recently completed survey was taken
    9. Action: Action(s)available for the batch
      • Remaining User List: provides a .csv file of all unused logins/passwords
      • User List With Directions: provides a .csv file of all logins/passwords and directions for taking the assessment.
      • Delete: this deletes the current batch from this list. Deleted batches will remain in an Archive for 30 days.

Standard Reporting
  1. Login to the Batch Tools Area
  2. Click Access Reports to access all reporting options
  3. Read all directions
  4. Click the designated button to select the type of report to generate:
    1. Single Batch Report: to view the answers to all questions for the batch selected. Data will be organized by module with the questions in numerical rows having a column for each response group (role).
    2. Multiple Batch Report: to compare the answers to all questions for the role and batches selected. Data will be organized by module with the questions in numerical rows having a column for each batch.
    3. Specific Question Results: to view a short report which focuses on the individual questions that indicate areas of excellence and/or needing improvement
    4. Specific Module Results: to create a customized report for a single module
    5. General Information: to view demographic information (numbers and percentages) of the respondents for the batch you select. It is organized by primary role, school level and gender.
    6. User Comments: to view the participant's comments
    7. Retrieving Saved Reports: to retrieve reports saved during a previous work session and delete saved reports
    8. Graph Tool: to select questions and create a custom graph of results
  5. Creating reports requires 'filtering' of data. Several filter types will be provided during the report creation process. Here are a few examples:
    1. Choose View Type from an option list
    2. Choose Batch from option list
    3. Choose Module from option list
    4. Choose Question(s) from the list of questions that were available to answer for the batch by clicking to add a checkmark beside the questions to report on.
    5. Select Response Groups by clicking the appropriate radio button